Implementation: January 21, 2004
Revised by the Senate: May 7, 2004
Revised by the Senate: March 4, 2005
Revised by the Senate: January 18, 2006
PROBATIONARY FACULTY RETENTION REVIEW DOSSIERS
I. Preparation and Funding
Revised by the Senate: January 18, 2006
A. The candidate has full responsibility for constructing the dossier in accordance with the established guidelines, which follow.
B. The campus will assist the candidate with reproducing all materials which have been gathered by the candidate for the requirements of the dossier, including those non-paper materials added by individual department guidelines, and with distributing those materials to the departmental evaluation committee. Departments will keep the required non-paper materials to a minimum, to allow economical accumulation and distribution.
C. The candidate will limit the number of copies to the minimum requested by the department for efficient distribution, up to a maximum of nine, excluding the original.
D. The cost of copying will be handled on the campus as an institutional expense. Campus business managers should submit a budget transfer request to the central office comptroller. The request should identify the candidate and the copying and mailing costs to be reimbursed to the campus. The cost of using commercial services for duplicating or reimbursement to individuals will not be covered by the university without prior approval from the Assistant Chancellor for Administrative Services.
E. Department evaluation committee members from the same campus shall be expected to share a single copy.
F. Candidates shall submit the retention dossiers to the department according to the following timetable:
1. First-year probationary faculty by January 4.
2. Second-year probationary faculty by November 7.
3. Third-year probationary faculty by January 4.
4. The deadline for submission of the retention dossier for fourth- and fifth- year probationary faculty shall be at the discretion of the department chair but no earlier than January 4 and no later than April 1.
G. Dossiers received by the department for consideration of first year probationary faculty, except for the departmental file copy, will be forwarded to the campus evaluation committee by February 1. For consideration of second-year probationary faculty, except for the departmental file copy, will be forwarded to the campus evaluation committee by December 1. For consideration of fourth- and fifth-year probationary faculty, except for the departmental file copy, will be forwarded to the campus evaluation committee by April 15. In the case of a negative decision, the copies will be returned directly to the candidate, except for the departmental copy.
H. The campus evaluation committee will forward one copy to the campus dean, to place in the candidate’s campus file.
I. Faculty are expected to keep a copy of their dossiers up to date. That is, they build their tenure and/or promotion dossiers year by year, starting from the first year.
A. First-year probationary faculty shall include the following in the retention dossier:
1. A copy of the candidate’s Activity Report;
2. Copies of the candidate’s Faculty Visitation Reports;
3. From Fall semester: 1) Student Survey of Instruction Reports as received from the UWC Office of Student Affairs and 2) Copies or transcriptions of written comment sections from Student Survey of Instruction;
4. Any additional materials that may be requested by individual departments. It is the responsibility of the department chair to inform probationary faculty of any additional departmental requirements.
B. Second-year probationary faculty shall include the following in the retention dossier:
1. Copies of the candidate’s Activity Report for the first and second year (though the second year report must be prepared earlier than usual);
2. Copies of the candidate’s Faculty Visitation Reports for the first and second years;
3. From the first year: 1) Student Survey of Instruction Reports as received from the UWC Office of Student Affairs and 2) Copies or transcriptions of written comment sections from Student Survey of Instruction;
4. Copies of first year retention letters (both campus and departmental);
5. Any additional materials that may be requested by individual departments. It is the responsibility of the department chair to inform probationary faculty of any additional departmental requirements.
C. Third-year probationary faculty shall prepare a dossier in accordance with Faculty Personnel Policy #501.01.
D. Fourth-year probationary faculty shall include the following in the retention dossier:
1. Copies of the candidate’s Activity Reports from the third and fourth years;
2. Copies of the candidate’s Faculty Visitation Reports from the third and fourth years;
3. From the most recent semester available: 1) Student Survey of Instruction Reports as received from the UWC Office of Student Affairs and 2) Copies or transcriptions of written comment sections from Student Survey of Instruction;
4. Copies of all retention letters (both campus and departmental) from the first, second, and third years;
5. Any additional materials that may be requested by individual departments. It is the responsibility of the department chair to inform probationary faculty of any additional departmental requirements.
E. Fifth-year probationary faculty shall include the following in the retention dossier:
1. Copies of the candidate’s Activity Reports from the fourth and fifth years;
2. Copies of the candidate’s Faculty Visitation Reports from the fourth and fifth years;
3. From the most recent semester available: 1) Student Survey of Instruction Reports as received from the UWC Office of Student Affairs and 2) Copies or transcriptions of written comment sections from Student Survey of Instruction;
4. Copies of all retention letters (both campus and departmental) from the first, second, third and fourth years;
5. Any additional materials that may be requested by individual departments. It is the responsibility of the department chair to inform probationary faculty of any additional departmental requirements.