Implementation: September 1994
Reorganized and Renumbered: March 15, 2002
Revised by the Senate: May 7, 2004
Revised by the Senate: October 15, 2004
Revised by the Senate: March 4, 2005
TENURE AND PROMOTION REVIEW DOSSIERS AND THIRD-YEAR TENURE PROGRESS AND RETENTION REVIEW DOSSIERS: PREPARATION, PROCESS AND FUNDING
A. The candidate has full responsibility for constructing the dossier in accordance with the established guidelines, which follow.
B. The campus will assist the candidate with reproducing all materials which have been gathered by the candidate for the requirements of the dossier, including those non-paper materials added by individual department guidelines, and with distributing those materials to the departmental evaluation committee. Departments will keep the required non-paper materials to a minimum, to allow economical accumulation and distribution.
C. The candidate will limit the number of copies to the minimum requested by the department for efficient distribution, up to a maximum of nine, excluding the original.
D. The cost of copying will be handled on the campus as an institutional expense. Campus business managers should submit a budget transfer request to the central office comptroller. The request should identify the candidate and the copying and mailing costs to be reimbursed to the campus. The cost of using commercial services for duplicating or reimbursement to individuals will not be covered by the university without prior approval from the Assistant Chancellor for Administrative Services.
E. Department evaluation committee members from the same campus shall be expected to share a single copy.
F. Dossiers received by the department, except for the departmental file copy, will be forwarded to the campus evaluation committee by January 25. In the case of a negative decision, the copies will be returned directly to the candidate, except for the departmental copy.
G. The campus evaluation committee will forward two copies to the campus dean, one to place in the candidate’s campus file and one to send to the Vice Chancellor in support of department/campus/dean recommendations.
H. Faculty are expected to keep a copy of their dossiers up to date. That is, they build their tenure and/or promotion dossiers year by year, starting from the first year.
II. Statement of Request and Self-Assessment
The self-assessment should be in narrative form (maximum 10 printed single-spaced pages) in which the applicant presents a guided history of accomplishments pertinent to the request for personnel action. In addition to a Curriculum Vita, the presentation should describe and interpret the quality of activities in all the areas: teaching, scholarship, professional development and university service. In the case of promotion, materials should address progress since the last promotion. To support the self-assessment, the narrative should include references to documents in A-D. Departments may require additional information.
Please include the documentation described below and any other documentation you believe pertinent to your self-assessment.
A. Teaching
1. Lists (may include a brief annotation that assesses the relationship and value of the activity to your teaching effectiveness)
a) Summary of courses taught and enrollments
b) Grading/assessment procedures and results
c) New course preparations
2. Evaluations
a) Evaluations of teaching by former students when mandated by FPP #501 for promotion to tenure
b) From the most recent two semesters available: 1) Student Survey of Instruction Reports as received from the UWC Office of Student Affairs and 2) Copies or transcriptions of written comment sections from Student Survey of Instruction (per Senate policy; originals should be available if a committee requests during the process)
c) Results of colleague visitations
3. Materials
a) Selected samples of course syllabi, examinations, and course materials (two currently taught courses)
b) Selected samples of innovations in course development and/or teaching practices
c) Selected samples of assessment activities
d) Other
B. Scholarship and Professional Development
1. Lists (may include a brief annotation of the significance of the items listed; e.g., published in refereed journal.
a) Publications
b) Professional presentations
c) Fine Arts creations (as appropriate)
d) Grants submitted/received
e) Professional meetings attended
f) Consultations
g) Other: additional credit coursework and/or degrees earned.
2. Materials
a) Submit copies of materials as requested by department unless duplicated elsewhere in the dossier.
C. University Service
1. Lists (annotate briefly to reflect significance of service and/or accomplishment on committee)
a) Committee assignments (Department, Campus, Colleges-wide, System-wide)
b) Special assignments
D. Community Service
1. Lists (annotate briefly to reflect significance of service and/or accomplishment)
a) Professional presentations
b) Special projects
c) Consultations
E. Retention Letters (both departmental and campus) from all prior retention decisions.
Place the self-assessment, the appendices, and any other material in one two-inch, three-ring binder. Use both sides of the page, organize and number them clearly, and provide separators between sections. Keep the documents unstapled so they can be easily duplicated and mailed. Items like videotapes and slides can be treated separately.
IV. Senate Policy Deadlines (may vary given Board of Regents schedule)
Faculty dossier to:
Department Chair January 4
Campus Committee January 25
Dean February 15
Vice Chancellor March 15
Board of Regents May 1
V. Criteria and Procedures for Third-Year Tenure Progress Review and Retention Dossier
Criteria and Procedures for the third-year tenure progress review and retention dossier shall conform as closely as possible to the “Criteria for Procedures for Tenure and Promotion to Associate Professor” included in FPP #501, Section IV.