University of Wisconsin Colleges
Department of Mathematics
Department Bylaws
Appendix K
Procedures and Guidelines for
Professional Development Grants
Any
member of the UW Colleges Mathematics Department, including emeritus
faculty, may apply for funds for professional activities. Requests can be submitted to any member of
the committee.
Procedures for applicants submitting a request:
1.
Submit a proposal
for only one activity per semester. The
activity must occur before June 14 in order to qualify for funding during the
first, second or third rounds described below.
2.
Describe the
nature of the activity, the total amount of money to be spent and exactly how
the money will be spent.
3.
List all sources
of funding including any campus professional development funds.
4.
List all of their
activities for amounts funded by this committee
for the two academic year period prior to the date of the proposal.
5.
Submit the
proposal by the deadline described below to all members of the committee as
well as the department chair.
6.
Once an activity
is completed, submit a Travel Expense Report or Payments to Individuals form to
their local business office requesting reimbursement from the campus
professional development fund. If the
campus fund is not appropriate to the activity some other funding agency should
be researched.
7.
Once step 6 is
completed, the applicant should submit a second Travel Expense Report or
Payments to Individuals form to their local business office requesting
reimbursement from this committee’s budget for expenses not covered by the
campus. This must be done before June
14. The applicant may submit both forms simultaneously if the amount to be
funded by the campus has already been determined.
8.
In submitting the
second Travel Expense Report or Payments to Individuals form the applicant
should not request a revised amount more than 50% greater than the amount in
the original proposal.
9.
Submit the
proposal by the deadline described below to all members of the committee as
well as the department chair.
10.
Once an activity
is completed, submit a Travel Expense Report or Payments to Individuals form to
their local business office requesting reimbursement from the campus
professional development fund. If the
campus fund is not appropriate to the activity some other funding agency should
be researched.
11.
Once step 6 is
completed, the applicant should submit a second Travel Expense Report or
Payments to Individuals form to their local business office requesting
reimbursement from this committee’s budget for expenses not covered by the
campus. This must be done before June
14. The applicant may submit both forms simultaneously if the amount to be
funded by the campus has already been determined.
12.
In submitting the
second Travel Expense Report or Payments to Individuals form the applicant
should not request a revised amount more than 50% greater than the amount in
the original proposal.
Procedures for the determination of funding by the
committee:
The
committee will fund activities that benefit the greatest number of department
members and the larger needs of the department.
These include (but not necessarily limited to)
·
Development of,
attendance and presentations at, national and regional conferences and
workshops.
·
Development of,
attendance and presentations at, departmental conferences and workshops.
·
Research in pure
and applied mathematics.
·
Research in the
pedagogy of mathematics.
There
will be three rounds of submissions, the first two devoted to requests from
department members who are currently teaching and the last devoted to requests
from emeritus faculty. Requests from department members (ranked faculty and
IAS) who are currently teaching will take priority over requests from emeritus
faculty. The deadline for each round
appears below. The first round will not
encumber more than one-half of the committee’s budget. If an applicant’s request is not granted
during the first round, then the committee will consider the proposal during
the second round. The deadline for the second round will usually include
submissions whose charges to the fund will not be experienced until the
following years budget cycle. The second round will
not encumber more than 30% of the anticipated amount from the next years budget for these submissions. If any money remains after requests from the first two rounds are
funded, then the committee will consider requests for funding from emeritus
faculty.
The
committee will use the following guidelines in granting requests for funding:
The
committee will approve an amount based on the applicant’s estimated budget and
the current balance in the committee’s budget. Priority will be given to
applicants who show evidence of attempts to obtain funding from their local
campus. As a determining factor in
deciding which requests to grant, the committee will give preference to those
applicants it has not funded during the two year period prior to the date of
the activity.
The
committee will keep accurate records of the number of proposals, type of
proposal, the number of proposals funded and the total amount of money
expended. The committee will make these
figures available to the department executive committee at the end of each
academic year.
Calendar
·
October 15. Notify the department of the deadline for
first round submissions.
·
November 15. Deadline for submissions for first round
grant proposals.
·
December 1. Deadline for decisions on first round
proposals.
·
March 1. Notify
the department of the deadline for second round submissions.
·
April 1. Deadline
for submissions for second round proposals.
·
April 15.
Deadline for decisions on second round proposals.
·
April 22.
Deadline for decisions on third round proposals.
·
June 14. Deadline
for submitting all Travel Expense Report or Payments to Individuals forms.
Department
of Mathematics